Handling Fee Schedule for Arranged Tour

as of May 31, 2023

Overseas Travel

Handling Fee and Change/Cancellation Procedure Fee

Contents		Handling Fees	Change/Procedure Fees	Cancellation/Procedure Fees	Special Remarks
In the case of combined arrangements of transportation and accommodation facilities etc.		Within 20% of the total travel cost	Within 20% of the total travel cost	Within 20% of the total travel cost	The lower limit is the total of each handling fee.
Hotel	per arrangement	Within 20% of the total travel cost (minimum: 2,200 yen)	Within 20% of the total travel cost (minimum: 2,200 yen)	Within 20% of the total travel cost (minimum: 2,200 yen)
Rental car	per arrangement	Within 20% of the total travel cost (minimum: 2,200 yen)	Within 20% of the total travel cost (minimum: 2,200 yen)	Within 20% of the total travel cost (minimum: 2,200 yen)
Railway	per segment per person	Within 20% of the total travel cost (minimum: 1,100 yen)	Within 20% of the total travel cost (minimum: 1,100 yen)	Within 20% of the total travel cost (minimum: 1,100 yen)	(a) Change fees apply to reservation modifications, ticket, coupon, or pass exchanges, and reissues. (b) Refunds may not be available for certain fares. (c) Seat and sleeping car reservations are limited to one per section.
Bus	per arrangement	Within 20% of the total travel cost (minimum: 5,500 yen)	Within 20% of the total travel cost (minimum: 3,300 yen)	Within 20% of the total travel cost (minimum: 3,300 yen)
Local departure/arrival tours/Transfer/Guide/Wedding (ceremony, photos, etc.)	per arrangement	Within 20% of the total travel cost (minimum: 5,500 yen)	Within 20% of the total travel cost (minimum: 3,300 yen)	Within 20% of the total travel cost (minimum: 3,300 yen)
Ship/Restaurant/Local admission tickets/Other services	per arrangement	Within 20% of the total travel cost (minimum: 5,500 yen)	Within 20% of the total travel cost (minimum: 3,300 yen)	Within 20% of the total travel cost (minimum: 3,300 yen)	Changes to or refunds for entrance tickets are not permitted.
International air tickets departing from Japan	per person per arrangement	Within 20% of the total travel cost (minimum: 11,000 yen) *11,000 yen for airfare less than 55,000 yen	Within 20% of the total travel cost (minimum: 11,000 yen)	Within 20% of the total travel cost (minimum: 11,000 yen)	(a) If the airfare is less than 44,000 yen, a handling fee of 8,800 yen will be charged. (b) A handling fee of 7,700 yen per person will be charged for the settlement of unused tickets. (c) A handling fee of 7,700 yen per person per service will be charged for EMD (Note) issuance. (Note) EMD is an electronic coupon for the purchase of additional services attached to the airfare itself. (d) If an E-ticket cannot be issued and a ticket is issued at the airline counter, a handling fee of 7,700 yen per person per service will be charged. (e) A handling fee will be charged even for ticket issuance only.
International air tickets departing from overseas	per person per arrangement	Within 20% of the total travel cost (minimum: 11,000 yen)*11,000 yen for airfare less than 55,000 yen	Within 20% of the total travel cost (minimum: 11,000 yen)	Within 20% of the total travel cost (minimum: 11,000 yen)
RTW air tickets (Round the world ticket, etc.)	per person per arrangement	Within 20% of the total travel cost (minimum: 22,000 yen)	Within 20% of the total travel cost (minimum: 22,000 yen)	Within 20% of the total travel cost (minimum: 22,000 yen)
Emergency arrangement fee	per person per arrangement	Normal Fare Ticket/Regular Discount Ticket 2 days to 1 day prior to departure: 3,300 yen Day of departure: 6,600 yen

Other Service Fees

Contents		Fees	Special Remarks
Assistance and Escort Services at Airports and Other Locations within Japan	Assistance and Escort Services at Airports and Other Locations	16,500 yen per assistance	(a) If the service is provided between 10:00 PM and 5:00 AM, or on Sundays, national holidays, year-end and New Year holidays, etc., there will be an additional charge of 5,500 yen. (b) Actual transportation expenses will be charged separately.
Tour Conductor Services	Tour Conductor Services	66,000 yen per tour conductor per day (*However, 60,000 yen for tours starting and ending on-site)	Transportation, accommodation, and other expenses necessary for the tour conductor to accompany the tour will be charged separately.
Communication Fees	Upon customer request, facilitating local communication	3,300 yen per case	Telephone charges and other actual communication costs will be charged separately.

Information on travel procedures

The Company undertakes agency services related to travel procedures as specified in the separate table upon the customer’s request. Please inform our staff if you wish to use this service. The contract will be concluded when you provide the necessary information for the procedures, and we accept the contract. However, please note that this contract does not guarantee the acquisition of passports or entry permission to relevant countries. If you do not apply, please be advised that you will be responsible for handling procedures such as obtaining/completing entry cards, confirming the validity of passports, visas, ESTA (Electronic System for Travel Authorization in the United States), ETAS (Electronic Travel Authority in Australia), etc., and applying for passports and visas yourself.

1. Passport

The required remaining validity period for your passport varies depending on your travel destination, so please be sure to check in advance.
2. Visa

We offer application agency services. Please note that the agency fees vary depending on the travel destination, so please check the table below for details.
3. Immigration Card (E/D card) and Customs Declaration Form

An immigration card and customs declaration form are required. We offer document preparation services. We recommend that you prepare them before your departure.
4. Recommendation for purchasing Overseas Travel Insurance

Even if you take every precaution to avoid being involved in an incident or accident, there is no guarantee that you will be 100% safe. Additionally, despite one’s confidence in their own health, it is also a fact that more and more people are getting sick or suffering from food poisoning due to differences in water and foodstuffs. Medical expenses overseas are generally high, and in some places the cost of a hospital room alone can be more than 200,000 yen per day. We strongly recommend that you purchase a comprehensive overseas travel insurance that covers hospital fees, emergency transportation, and rescue expenses.

Travel Procedures Agency Fees

Contents		Fees	Special Remarks
Information on travel procedures, Confirming the validity of passports and visas, Obtaining and completing ED cards and Customs Declaration Forms, etc.		3,300 yen per person per procedure
Passport (Japanese only)	Preparation of passport application documents (new, corrected, additional, re-issued) on behalf of customers	3,850 yen per person per procedure	Passport stamp fees and actual transportation costs will be charged separately.
Passport (Japanese only)	Proxy application for the above and passports	5,500 yen per person per procedure
Visa and travel authorization	Preparation of visa applications or Application form preparation, submission, and receipt handling on behalf of the customer	Fees specified at the time of contract	Visa fees and examination fees will be charged separately. If the visa application process must be outsourced to a specific agent due to circumstances in the destination country, the outsourcing fee will be charged separately. Translation fees for document preparation will be charged separately.
	Registration and issuance of confirmation for each country’s Electronic Travel Authorization (ETA), Verification and correction of registration details, and re-issuance.	Fees specified at the time of contract
	Additional fee for Minors	11,000 yen	Based on the age requirements set by each country.
Others	Preparation of English itinerary (per document)	4,400 yen
	Agency for preparing English booking confirmation (airfare and hotel)	3,300 yen	The final responsibility for affixing the company seal, etc., after confirming the format, as well as for the contents of the documents, lies with the customer.
	Agency for translation services for documents such as proof of identity, Affidavit, Letter of Certificate, etc.	4,400 yen
	Proxy application and receipt of notarization at the notary public’s office	6,600 yen	Notarization fee will be charged separately.
	Proxy application and receipt of official seal certification (authentication) at the Ministry of Foreign Affairs, various embassies, and government offices	6,600 yen	If certification fees or other fees are required, the actual costs will be charged separately.
	Proxy receipt of health examination certificates, police certificates, etc.	6,600 yen per person per procedure
	Proxy handling of re-entry permit application procedures	13,200 yen per person per procedure
	Preparation of visa requirement confirmation documents	3,300 yen per person per procedure	Charged when a special investigation is required to confirm whether or not a visa is required.
	Other procedures and associated tasks not mentioned above	11,000 yen per person per procedure	If necessary, actual costs will be charged separately.
	Emergency procedures for the above-mentioned procedures	An additional 11,000 yen per person per procedure
Vaccination	Agency for Procurement of Authentication for Vaccination Certificate	3,300 yen per person per procedure (An additional 3,300 yen will be charged if our staff accompanies the applicant in person)	Actual inspection costs will be charged separately.
Vaccination	Agency for Assistance with Booking COVID-19 PCR Tests	11,000 yen per person per procedure

Note:1. Each of the above fees includes consumption tax. (The special remarks in the ‘Tour Conductor Services Fee’ are not included, as they are not subject to consumption tax.)2. Each of the above fees is non-refundable once the application process has been completed, regardless of trip cancellation. The Handling Fee and Change Procedure Fee are non-refundable even if the arrangements are canceled. The Travel Consultation Charges are non-refundable even if the travel contract is not concluded or if it is terminated.3. The Travel Procedures Agency Fees do not include visa fees payable to the respective country.4. Each of the above charges does not include the actual costs of telephone charges, communication charges, shipping fees, etc. Actual communication costs may be charged separately.5. Cancellation fees payable to travel service providers such as airlines and hotels etc., tour operators, resellers, etc., will be charged separately.6. “Travel Expenses” means the expenses paid to transportation and accommodation facilities, etc., under the name of fares, accommodation charges, and other items.7. “One arrangement” refers to the same arrangement made simultaneously, even for multiple individuals. If the booking date, date of use, period of use, service area, or service provider differ, each is considered as a separate “one arrangement”.8. Change/Cancellation Procedure Fee will be charged for changes or cancellations made after the arrangement has been initiated.9. Changes or cancellations will be accepted only at the booking office. Refunds may not be possible depending on the circumstances.10. The actual transportation expenses for accompanying our staff members, the actual transportation and postage expenses for proxy application/receipt, as well as translation fees for document preparation, will be charged separately.

Travel Consultation

Upon the customer’s request, we will prepare an itinerary, a travel price quotations, and provide travel information on transportation, hotels, sightseeing spots, etc. If you wish to use this service, please fill out the designated application form or inform our staff accordingly. The contract will be concluded when the Company accepts the contract and the application form is received. If the Company accepts your request, the following consultation fee will be charged in accordance with the Company’s General Terms and Conditions of Travel Business and the Travel Consultation Contract section.

(1) Consultation for planning customers’ trip	Basic fee: 5,500 yen for 30 minutes (additional 3,300 yen for every subsequent 30 minutes)
(2) Preparation of travel itineraries	3,300 yen per itinerary
(3) Preparation of travel price quotations	3,300 yen per quote
(4) Provision of information on travel destinations or transportation and accommodation facilities, etc.	1,100 yen per A4-sized document
(5) At customer’s request, on-site consultation	An additional 5,500 yen for items (1) through (4) above

Note:1. Each of the above fees includes consumption tax. (The special remarks in the ‘Tour Conductor Services Fee’ are not included, as they are not subject to consumption tax.)2. Each of the above fees is non-refundable once the application process has been completed, regardless of trip cancellation. The Handling Fee and Change Procedure Fee are non-refundable even if the arrangements are canceled. The Travel Consultation Charges are non-refundable even if the travel contract is not concluded or if it is terminated.3. The Travel Procedures Agency Fees do not include visa fees payable to the respective country. Additionally, visa fees and visa application agency fees vary depending on the type and urgency of the visa application.4. Each of the above charges does not include the actual costs of telephone charges, communication charges, shipping fees, etc. Actual communication costs may be charged separately.5. Cancellation fees payable to travel service providers such as airlines and hotels etc., tour operators, resellers, etc., will be charged separately.6. “Travel Expenses” means the expenses paid to transportation and accommodation facilities, etc., under the name of fares, accommodation charges, and other items.7. “One arrangement” refers to the same arrangement made simultaneously, even for multiple individuals. If the booking date, date of use, period of use, service area, or service provider differ, each is considered as a separate “one arrangement”.8. Change/Cancellation Procedure Fee will be charged for changes or cancellations made after the arrangement has been initiated.9. Changes or cancellations will be accepted only at the booking office. Refunds may not be possible depending on the circumstances.10. The actual transportation expenses for accompanying our staff members, the actual transportation and postage expenses for proxy application/receipt, as well as translation fees for document preparation, will be charged separately.